There are many things to consider when you are planning to relocate your office. We’re here to help you make your move a smooth and happy one. Here's the list of relocation services that we offer to help ease your office move.
Business Digital Services
Application lead time: 30 days
Please apply using our Online Relocation Form (please click here).
Give your team a headstart by starting 6 months before
Assign at least one personnel to coordinate the move
2. Prepare technology refresh
Review your current IT and Telecommunication inventory to see if this is sufficient for your new office
Obtain your current list of IT and Telecommunication contracts
Review what additional equipment you need or need to dispose of, or refresh
Do you need to outsource any of the existing on-site facilities?
Create a list of equipment or telecommunication services you need to upgrade (e.g. laptops, servers, firewalls. etc.)
3. Conduct site visit
Review floor plan and configuration plan with IT and telecommunications provider
Assess voice and data network i. Review phone line capacity and see if you need to add lines ii. Are you changing any phone numbers or retaining them? iii. What kind of phone system is best for your company? Consider expansion in the next 1-3 years iv. Would you like to maintain an on-premise phone system or migrate to cloud-based IP-PBX? v. Would you like to integrate mobility features and instant messaging to fixed mobile convergence? iv. Review if internet bandwidth is sufficient vi. Confirm the requirements of your server room (layout, electrical, cooling) vii. Contact service providers for quotations viii. Order services in advance ix. Inform service providers on service commencement date. Do factor in a week in advance to avoid unforeseen delays.
Assess network security i. Review the security level you need for the new office ii. Review your current data security network
Reaccess workforce mobility i. If you are relocating to make your workforce mobile, consider equipment and in-phone applications
4. Business continuity
Decide on how you need to back-up your critical company date
Consider temporary cloud back-up services or work areas
Test your continuity measures
5. Final preparation
Create and label your list of inventory to be moved
Inform employees to pack their equipment and shut down before the day of move